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Guidance On Wet Signatures

Learn where the client needs to sign our NAA and KYC update packages

Unlike DocuSign packages, wet-signed documents do not have preset signature fields, which increases the risk of missing or incorrect signatures. These errors cause delays and unnecessary back-and-forth with clients.

This article outlines where clients must sign on New Client Applications (NCAF) and Know Your Client (KYC) paperwork, depending on whether the account is with Optimize Wealth Partners or Optimize Wealth Management.

Client signature locations on the NCAF and other internal documents vary based on the business unit under which the account is being opened. This is determined by who the advisor is.

To confirm the business unit for New Account Applications:

  • Optimize Wealth Partners NCAF: The first page will display the Optimize logo in the top left corner.

  • Optimize Wealth Management NCAF: The first page will not have the Optimize logo, and instead will feature the NBIN logo.

New Account Application Paperwork

Standard Signature Spots

The following forms have consistent signature spots across both business units:

Electronic Fund Transfer, Transfer, and Change of Beneficiary forms will have the same signature spots regardless of if Optimize Wealth Management or Optimize Wealth Partners applications. 

Client Authorization For Electronic Funds Transfer (EFT)

  • Page 1: Account holder and date signed
  • If joint account with account holder's having same the banking info make sure both account holders sign on this page

Transfer Authorization For Registered Account

  • Page 2: Account holder and date signed

Designation and Change of Beneficiary

  • Page 1: Account holder and date signed

Optimize Wealth Partner Client Signature Spots

The package you will receive contains multiple documents within that onboarding package. To assist you in finding the documents referred to, a image of the top of the first page of the document in reference is included. 

Optimize Wealth Partners NCAF

  • Page 3: Signature and date signed
  • Page 6: Signature and date signed

Know Your Client Optimize Wealth Partner Signature Spots

Client Consent Form

  • Page 1: Signature and date signed

KYC Investment Policy Statement

  • Page 18: Signature and date signed

Managed Account agreement

  • Page 8: Signature and date signed

Fee Schedule

  • Page 2: Signature and date signed

Transition Acknowledgement

  • Page 3: Signature and date signed

Relationship Disclosure Information

  • Page 11: Signature and date signed

Optimize Wealth Management Client Signature Spots

Optimize Wealth Management NCAF

  • Page 2: Signature and date signed
  • Page 5: Signature and date signed

Client Consent Form

  • Page 1: Signature and date signed

Know Your Client Optimize Wealth Management Signature Spots

KYC Investment Policy Statement

  • Page 16: Signature and date signed

WP Fee Schedule

  • Page 2: Signature and date signed

Portfolio Management Agreement

  • Page 8 - Signature and date signed