Google Calendar has various options that allow you to customize the calendar to meet your needs. You can customize your event settings, default event duration, notification preferences, views.
If you want to use your calendar for multiple purposes — like managing your actual schedule, planning periods of focused work time, and scheduling repeating reminders — you only have one place to do it. But when you're only working with one calendar, all of those things get treated equally — meaning you can't quickly and easily pull up the non-repetitive, important tasks you have for the day.
Create an event on google calendar
There are many ways to create calendar events in Google Calendar. You can select an empty time slot in your calendar, use the “Create” button, create an event from your Gmail inbox, and add events to shared calendars.
Follow these steps for the easiest way to get an event on the calendar:
- Open Google Calendar on your computer
- Navigate to the day, week, or month you want to add an event
- Click the time slot where you want to add an event
- Adjust the time as needed
- Add a title and any event details
- Save your event!
Scheduling Meetings
If you are scheduling a meeting, add any attendees you want at the event. You can mark attendees as optional if their attendenace is not mandatory. Be sure to add a video conferencing link to your calendar invite if you are meeting virtually. Be sure to check you're scheduling a time during your co-worker's working hours if you're working with different time zones.
Google Calendar makes importing (and exporting) events easy in just a few simple steps.
Follow these steps to get up and running in no time:
1. Export your data from your current calendar. You may need to research how to do this quickly, but most apps make it relatively straightforward. For example, if you use Apple Calendar, open your calendar and select “File” then “Export.”
2. Open your Google Calendar and click the gear icon (Settings menu) in the top right. Select the “Import & export” option.
3. Select your exported data file, and you’re all set!
Tip: After adding someone to the booking, be sure to press the "Find a time" panel. This will show you if they have any conflicting meetings in the time you are trying to book.
Add specific meeting locations.
- On your computer, open Google Calendar.
- Click an empty space on your calendar.
- At the top of the event, click Working location.
- Choose the time and date you want to add a working location.
Share your calendars with others.
If you're using Google Apps for your company, you can also control who sees your calendar, what they see, and whether they have permissions to edit it. (If you have an assistant, this tip will be very important to remember.) You can also make your calendar public, if you wish.
To change your sharing settings, click on the plus sign (+) next to the preferred calendar and choose "Settings and sharing," as shown below.
Then, you'll be taken to the page shown below. Here, you can choose to do any of the following:Make the calendar public.Choose to show event details to everyone in your company, or just free/busy information.Add someone to your calendar and choose their individual permissions (see all details, make changes to events, hide all details, etc).
When you're done, click the back arrow on the top-lefthand corner of your screen to return to your calendar view. Google will automatically save your new calendar settings.