New Account Application Documents Required For Each Account Type

When opening varying account types, specific documentation is required based on the accounts being opened. The standard New Account Application documentation consists of a New Client Application Form (NCAF), Void Cheque, Identification Of Account Holders, EFT Forms (as required), Transfer Forms (as required), and Beneficiary Designation (as required).

Documents Applying To All Account Types:

• New Client Application Form (NCAF): this form is required for all New Account Applications where the accounts will be managed by a Portfolio Manager regardless of the account type.
• EFT Forms: this form sets up the electronic fund transfer for an account. For the majority of accounts and cases this form is needed, as without it no banking would be set up for the account. An EFT form is needed for each account where banking is being set up.  
• Transfer Forms: this sets up the transfer of investments to the new accounts being opened. If a client desires to transfer investments to the new accounts being opened, this form is required. One transfer form applies to one single transfer, this means multiple forms are needed if multiples transfers are desired.
• Beneficiary Designation Forms: if a client wishes to designate a beneficiary for the new accounts being opened other then the "Estate" this form is needed. If the client wishes to designate beneficiaries of multiple accounts, one form for each beneficiary designation is needed. 
• Identification Of Account Holders: valid, authentic, and current identification of the account holders are required to open a New Account
• Void Cheque: a valid, unaltered void cheque that matches the banking that is desired to be set up must be provided to set up banking for the account.

Additional Documents When Opening TFSA

• Tax-Free Savings Account Application Form: This form is required when opening either a CAD or USD TFSA account. 

Additional Documents When Opening RESP

• Self-Directed Education Savings Plan Application Form: this form is required and is to be completed by the subscriber(s) to open an RESP. 
• Canada Education Savings Grant (CESG) and Canada Learning Bond Application Form: this form is required for the RESP subscriber to apply for the CESG and CLB.
• Annex A - Additional Beneficiaries (Conditional): this form must be completed when there are more then 1 beneficiaries listed on an RESP account. 
• Annex B- Primary Caregiver and/or Custodial Parent/Legal Guardian (Conditional): the primary caregiver or their spouse and/or the custodial parent or legal guardian of the beneficiary of the RESP must complete an Annex B when they are not the subscriber.

Additional Documents When Opening RDSP

• Self-Directed Disability Savings Plan: this form is required when opening an RDSP account
• Canada Disability Savings Grant and/or Canada Disability Savings Bond Application Form: this form is used to apply for the Canada Disability Savings Grant and Savings Bond for the holder to open an RDSP and receive the desired grants and bonds. 
• Annex A - Joint Holder (Conditional): this form is required when a Joint RDSP is being set up. This form is to be completed for each joint holder of the RDSP that was NOT identified on the Canada Disability Savings Grants and/or Canada Disability Savings Bond Application form. 
• Annex B - Primary Caregiver: this form is required when an RDSP beneficiary is 18 years or younger at the time of the application or was 18 years or under during any part of the ten-year period prior to the application. 

Additional Documents When Opening FHSA

• First Home Savings Account Application Form: this application form is required when opening any First Home Savings Account.

Additional Documents When Opening LIRA

• Locked-In Retirement Account Addendum: when opening a LIRA, an addendum is required. Each province has a different addendum form and based of the provincial legislation the corresponding addendum needs to be chosen. 

Additional Documents When Opening Accounts With A Power Of Attorney 

• Individual With Authority Over The Account - Power Of Attorney Form: this form gathers information of the individual with authority over the account and is required if designating a POA.
• Identification of Power Of Attorney: valid, authentic, current identification of the designated Power Of Attorney is required when designating a Power Of Attorney. 
• Power Of Attorney Designation or Last Will and Testament: a Power of Attorney document or last will and testament showing that the account holder has designated the noted POA as the POA is required for a Power of Attorney to open an account. 

Additional Documents When Opening RRSP/Spousal RSP

• No additional documents are required when opening an RRSP account

Additional Documents When Opening RIF/Spousal RIF

• No additional documents are required when opening an RIF account. 

Additional Documents When Opening an In Trust Account

• Declaration of Trust for a Minor: Required for all accounts that are held in trust for a minor except in the province of Quebec. Please record the SIN and Date of Birth on the NCAF. The Comment section of page 4 of the New Client Application Form may be used for this information. The Minor is the beneficial holder of the ITF account when the Declaration is used.  
• Enhanced Due Diligence - Personal accountDocument to support an account opened where the client has been categorized as high risk - refer to the High Risk Industry/Customer List
• New Client Application Form-IndividualNCAF for accounts managed by Portfolio Managers. Additional authorized individuals must complete a supplementary NCAF
• NR301 (Non-resident of Canada)Declaration of Eligibility - Individual, Corporation or Trust
• QI Identification - for a MinorValid Identification for beneficial owner (child) - Child’s SIN is required for the account opening. Provide a copy of either the birth certificate or passport.
• W-8BEN - IndividualRequired for Canadian residents who are not a U.S. person/entity but cannot provide QI Identification
• W-9 (US Person/Entity)Required if client is a U.S. person/entity (including resident alien). Wet Signature Required

Additional Documents When Opening a Charitable Account

• Corporate Account Ownership/Directorship Supplement - For every natural person who directly or indirectly owns more than 25% of the entity. This includes Corporations, Partnerships, Limited Partnerships, Investment Clubs and similar entities
• CRS-FATCA Classification and Self-Certification form - This form serves as a guide for the classification of legal entities under FATCA and it provides the requirements for the documents or forms to be obtained in order to certify the client's status. This document may be used for Active or Passive NFFE. Other account types must use the appropriate IRS document (W-8BEN-E, W-8IMY/Withholding Statement, W-8EXP or W9 as needed).
• Enhanced Due Diligence - Entity account - Document to support an account opened where the client has been categorized as high risk - refer to the High Risk Industry/Customer List
• New Client Application Form-Legal Entity - NCAF for accounts managed by Portfolio Managers. Additional authorized individuals must complete a supplementary NCAF
• NR301 (Non-resident of Canada) - Declaration of Eligibility - Individual, Corporation or Trust  
• QI Identification - W-8BEN-E- Entity (Non-residents of US) - Required if client is not a U.S. person/entity (non-resident). If provided, allows client to receive a reduced withholding tax rate on US source income. Also provides FATCA details for all Entity account types. Please refer to the Operating Guide for instructions on how to complete this form. ***(Note: Estates are exempt from FATCA)***
• QI Identification - W-9 (US Person/Entity) - Required if client is a U.S. person/entity (including resident alien). If provided, allows client to receive a reduced withholding tax rate on US source income. Please refer to the Operating Guide for instructions on how to complete this form. (Wet Signature Required)
• Registration Number - Tax registration number for Pension Plan or Charitable/Non-Profit Organization as provided by the CRA (print-out from CRA website is also acceptable)
•  Treaty Statement - The form is used to certify eligibility for Treaty benefits. Failure to certify the Treaty Statement will result in the application of non-treaty rate withholding on U.S. source investment income. (Wet Signature Required)